Our client are an Engineering Design firm who specialise in Civil Design & Project Management, and WSC.

They are looking to appoint an Office Manager/ Personal Assistant to support the Managing Director and ensure smooth running of offices across Australia. 

Responsibilities

• Provide administrative assistance to senior staff when needed.
• Manage personal matters of the Managing Director including but not limited to property and vehicle matters, travel and event arrangements.
• Working with the Managing Director, manage and coordinate various internal and external obligations and ensure various reporting and deadlines are delivered and met
• Process business and personal expenses.
• Maintain a high level of confidentiality.
• Manage all correspondence and administration files including electronic, hard copy, sorting, delegation, filing, archiving.
• Manage office requirements to ensure smooth running of the office including:
  - Purchasing staff and office supplies
  - General office up-keep
  - Emergency and routine repairs
  - Coordination with building management
  - Catering as required
  - First point of contact for IT issues
  - First point of contact for tenant issues
• Manage contracts of motor vehicle fleet including servicing, registration, insurance and purchasing.
• Book and manage international and domestic flights and accommodation for staff
• Assist the People and Culture Manager with posting on LinkedIn and updating the company website
• Assist in the coordination of company corporate events and company social events
• Assist with onboarding correspondence of new employees
• Maintain the company’s client database and data entry
• Assist with ad hoc duties as required.

Essential Criteria

• Minimum of 5 years’ experience in a similar role
• Highly proficient in Microsoft Office Suite – Word, Excel, and Outlook, PowerPoint
• Design and graphic software skills are essential
• Work efficiently with a high attention to detail.
• Excellent interpersonal skills with staff, clients, and stakeholders.
• Must be a team player with a proactive attitude, happy to go the extra mile.
• High level of integrity and professionalism, especially with confidential information.
• Be an Australian citizen or permanent resident

If you are interested in a confidential discussion regarding this role, please forward an up to date copy of your resume to [email protected] or call Jessica now on 0282524001.